Executive Assistant - APAC or EMEA
<p style="min-height:1.5em">Supabase is an Open Source and fully remote company building developer tools for databases.</p><p style="min-height:1.5em">We're looking for an Executive Assistant to join our growing team, and support our founding executives as we grow our global teams. <br><br><strong>You will:</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em"><strong>Be the Founder’s right hand:</strong> Own calendar management, prioritize time ruthlessly, and ensure the Founders are focused on what matters most.</p></li><li><p style="min-height:1.5em"><strong>Handle inbox triage + comms:</strong> Monitor and manage emails, prep responses, and keep communication flowing across internal and external stakeholders.</p></li><li><p style="min-height:1.5em"><strong>Prep like a pro:</strong> Ensure the Founders are ready for every meeting—briefings, decks, agendas, notes, and all.</p></li><li><p style="min-height:1.5em"><strong>Keep things moving:</strong> Track follow-ups and key decisions. You’ll help projects move forward and people stay accountable.</p></li><li><p style="min-height:1.5em"><strong>Manage travel & logistics:</strong> Plan seamless domestic and international travel, events, and last-minute changes.</p></li><li><p style="min-height:1.5em"><strong>Confidentiality is key:</strong> You’ll have access to sensitive info—discretion and professionalism are non-negotiable.</p></li><li><p style="min-height:1.5em"><strong>Be proactive:</strong> Anticipate needs before they arise, solve problems before they escalate, and remove blockers before they become real.</p></li><li><p style="min-height:1.5em"><strong>Contribute to culture:</strong> Help coordinate offsites, investor meetings, team moments, and make the company a more delightful place to work.</p></li></ul><p style="min-height:1.5em"><strong>You Might Be a Fit If…</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">You’ve supported a <strong>founder or exec in a startup or scale-up</strong> and know what it’s like when things move at warp speed.</p></li><li><p style="min-height:1.5em">You thrive in <strong>organized chaos</strong>—you’re calm, composed, and solutions-oriented even when things go sideways.</p></li><li><p style="min-height:1.5em">You have <strong>incredible attention to detail</strong>, know how to prioritize fast, and can juggle 20 things without dropping a ball.</p></li><li><p style="min-height:1.5em">You’re a <strong>strong communicator</strong> (written + verbal) and comfortable interfacing with many different parties.</p></li><li><p style="min-height:1.5em">You’re <strong>tech-savvy</strong>: Google Workspace, Notion, Slack, and Zoom are second nature.</p></li><li><p style="min-height:1.5em">You’re <strong>low ego</strong>, high ownership. No task is too small, and no challenge is too big.</p></li><li><p style="min-height:1.5em">You treat information and relationships with total <strong>discretion and integrity</strong>.</p></li><li><p style="min-height:1.5em">You’re <strong>curious</strong>, resourceful, and always 3 steps ahead.</p></li><li><p style="min-height:1.5em">You're based in an EMEA or APAC region timezone. </p></li></ul><p style="min-height:1.5em"><strong>Bonus Points If You...</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Have experience planning team offsites, board meetings, or investor updates</p></li><li><p style="min-height:1.5em">Love optimizing systems and processes</p></li><li><p style="min-height:1.5em">Can ghostwrite like a boss (emails, memos, decks)</p></li><li><p style="min-height:1.5em">Bring a bit of magic, calm, or humor to high-pressure situations</p></li></ul><h2>About the team</h2><ul style="min-height:1.5em"><li><p style="min-height:1.5em">We're a startup. It's unstructured.</p></li><li><p style="min-height:1.5em">Collectively founded more than 30 startups.</p></li><li><p style="min-height:1.5em">Globally distributed team with more than 30 different nationalities.</p></li><li><p style="min-height:1.5em">We deeply believe in <a target="_blank" rel="noopener noreferrer nofollow" href="https://supabase.com/blog/2022/03/25/should-i-open-source-my-company">the efficacy of collaborative open source</a>. We support existing communities and tools, rather than building "yet another xx".</p></li><li><p style="min-height:1.5em">We "dogfood" everything. If you use it in your project, we use it in Supabase.</p></li></ul><h2>Process</h2><ul style="min-height:1.5em"><li><p style="min-height:1.5em">The entire process is fully remote and all communication will happen over email or via video chat.</p></li><li><p style="min-height:1.5em">Once you've submitted your application, the team will review your submission and may reach out for a short screening interview over a video call.</p></li><li><p style="min-height:1.5em">If you pass the screen you will be invited to up to four follow-up interviews. </p></li><li><p style="min-height:1.5em">The calls:</p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">usually take between 20-45 minutes each depending on the interviewer.</p></li><li><p style="min-height:1.5em">most of the time, are all 1:1.</p></li><li><p style="min-height:1.5em">will be with the founders, a member of either the growth or engineering team (depending on the role) and usually one other person from your immediate team or function.</p></li></ul></li><li><p style="min-height:1.5em">Once the interviews are over, the team will meet to discuss several roles and candidates and may:</p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">ask one or two follow-up questions over email or a quick call.</p></li><li><p style="min-height:1.5em">go directly to making an offer.</p></li></ul></li></ul>
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