Executive Assistant - Freelance, Remote

Job title: Executive Assistant - Freelance, Remote in USA at Magic

Company: Magic

Job description: Executive Assistant - Freelance, RemoteDepartment: Support & LeadershipEmployment Type: Full TimeLocation: Global+Reporting To: Client via MagicCompensation: $7.00 / hourDescriptionAbout the Client

A venture-backed technology company revolutionizing global logistics through innovative aerospace solutions. With significant government and military contracts, they're developing cutting-edge technology to transform cargo delivery worldwide. Based in Los Angeles, this rapidly growing startup is backed by $37M in contracts and is led by a renowned aerospace innovator.Why does this role exist?

The Executive Assistant will serve as the crucial right hand to the Founder & CEO, managing both business and personal priorities to optimize executive effectiveness. This role exists to ensure seamless operational flow, allowing the executive to focus on strategic initiatives while maintaining work-life balance and organizational efficiency across multiple projects and ventures.The Impact you'll makeExecutive Support

• Manage complex calendar and email communications


• Coordinate with internal and external stakeholders


• Optimize the executive's time and scheduling


• Provide updates via Telegram throughout the day

• Coordinate family appointments and travel arrangements


• Manage multiple properties and maintenance schedules


• Handle personal scheduling and reservations


• Arrange medical appointments and family commitments

• Handle sensitive and confidential information


• Implement efficient organizational systems


• Communicate on behalf of the executive


• Prioritize and manage tasks proactively

• Interface with high-level contacts


• Manage internal and external communications


• Coordinate across different time zones


• Maintain professional relationships

• Previous executive assistant experience supporting C-level executives


• Demonstrated experience managing both business and personal affairs


• Track record of implementing organizational systems and processes


• Strong command of the English language (written and verbal)


• Experience handling confidential information in a professional setting


• Ability to articulate and demonstrate successful processes and techniques from previous executive assistant roles


• Chief of Staff experience is highly desirable


• WFH Set-Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.


• Internet speed of at least 40 Mbps


• Headset with an extended mic that has noise cancellation and a webcam


• Back-up computer and internet connection


• Quiet, dedicated workspace at home

• Exceptional organizational and time management skills


• Strong written and verbal communication abilities


• Proactive problem-solving mindset


• Ability to maintain confidentiality


• Detail-oriented with excellent follow-through


• Adaptability and flexibility


• Tech-savvy with modern communication tools


• Strategic thinking and prioritization skills


• Previous Chief of Staff experience or equivalent senior EA role


• Proven track record of implementing efficient systems and processes

• You thrive in fast-paced, dynamic environments


• You're naturally proactive and take initiative


• You maintain grace under pressure


• You're passionate about organization and efficiency


• You understand the importance of discretion


• You enjoy both independent work and collaboration


• You can demonstrate concrete examples of systems you've implemented in previous roles

• Remote position


• Must have a reliable internet connection and a quiet workspace


• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• Monday to Friday, 9 AM to 5 PM PST (Pacific Standard Time)


• Occasional weekend availability for urgent matters


• 40 hours per week

• $7 per hour


• No benefits package included

Expected salary:

Location: USA

Apply for the job now!

[ad_2]

Apply for this job