Virtual Executive Assistant – HR, Admin & KPI Reporting

Job title: Virtual Executive Assistant – HR, Admin & KPI Reporting in Annapolis, MD at Stretch Zone

Company: Stretch Zone

Job description: We’re hiring a proactive, detail-oriented, and organized virtual assistant who can wear multiple hats — HR compliance, general admin, dashboard management, and KPI reporting.This is a long-term opportunity with a fast-growing health & wellness business operating multiple locations. We’re looking for someone who’s both strategic and execution-focused.What You’ll Be Doing

• Track HR compliance: employee handbook signatures, training completions, policy acknowledgments


• Maintain dashboards and update KPIs weekly/monthly


• Prepare reports on performance, trends, and cancellations


• Document processes (SOPs) and manage digital filing


• Support scheduling, team communications, and general admin tasks


• Collaborate with ownership and studio managers to ensure follow-through on key initiatives

• Google Workspace (Docs, Sheets, Slides, Gmail, Drive)


• Excel (strong spreadsheet skills a plus)


• ClubReady (CRM – we’ll train you)


• Gusto, BambooHR (or other HRIS systems)


• Trello, ClickUp, or Asana (project management)


• DataBox or dashboard/reporting tools

• 3+ years in a virtual executive assistant, HR coordinator, or business admin role


• Knowledge of U.S. HR compliance (Maryland knowledge = bonus)


• Excellent English communication (written + spoken)


• High attention to detail, independent thinker, and highly organized


• Can prioritize multiple tasks without letting anything fall through the cracks

• Experience in franchise, fitness, wellness, or healthcare settings


• Comfortable creating SOPs and training documentation


• Familiar with light data visualization or performance dashboards

• Fully remote (you must have stable internet and be available on EST mornings)


• 20–40 hours/week depending on fit


• Starting rate based on experience: $X–$Y/hour or $X/month

Expected salary: $20 per hour

Location: Annapolis, MD

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