administrative assistant jobs
Altice USA is a cutting-edge communications, media, and tech company. We connect people to what matters most to them; texting with friends, advertising that resonates, or binge watching their favorite show. Our differentiated approach centers around technologies that push the envelope and deliver the ultimate customer experience. Were building a workforce that attracts and retains the best talent, not only to meet the needs of our customers, but that also reflects the diverse communities we serve.
Job Summary
The Administrative Assistant provides support to a designated group of leaders, as well as broader administrative support for an assigned functional area. This role works closely with leaders and colleagues to complete varied administrative tasks while exercising discretion and sound judgment on a consistent basis.
Responsibilities
Serve as the point of contact for an assigned Senior Leader(s), helping to ensure an effective communication flow among the leadership team, employees, and external parties as needed.
Plan virtual, on-site, and off-site meetings, as well as special events, working with appropriate cross-functional colleagues.
Assemble and edit meeting-related materials and distribution of materials, including agendas, status reports, presentations, room reservations, catering, and distribution of leadership team emails/communications.
Coordinate executive schedules, and manage leader calendars, including scheduling internal meetings, external engagements, candidate interviews, etc.
Arrange travel, including the arrangement of flights, hotels, car service, etc.; prepares expense reports as needed.
Support the development of building a strong workplace culture with a focus on teamwork, collaboration, responsiveness, and fun. Also, help coordinate team building/social events.
Assist in creating and routing Requests for Signature, and Statements of Work to appropriate parties.
Facilitate payments to vendors through oversight of the full lifecycle of Oracle iProcurement, including setting up new vendors, creating Purchase Order requisitions, and receiving invoices.
Support the coordination where needed on new hire onboarding (including contractors), such as security badge setup, equipment ordering/distribution, etc.
Create organization charts, and process flows.
All other general administrative support for assigned Senior Leader, including greeting visitors, preparing materials for all hands, leadership meetings, contract management-related processes, including contract routing and archiving, and other duties as assigned.
Qualifications
High School Diploma or equivalent required; advanced education preferred.
Previous experience in an administrative support role supporting a large, fast-paced functional area. Experience supporting senior/executive leadership preferred.
Strong organization and analytical skills with the ability to handle multiple tasks simultaneously and manage small projects.
Demonstrated ability to anticipate needs before they arise and proactively resolve issues.
Strong verbal and written communication skills, as well as the ability to interact with all levels of management.
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